The stated maximum number of words excludes tables, diagrams including associated legends , appendices, references, footnotes and endnotes, the bibliography and any bound published material. Your chairperson should be a member of staff who has had some experience of PhD vivas and supervision. Please refer to Regulation 7. The University requires you to tell Student Services that you intend to submit a thesis. If there are to be more examiners, then your supervisor will discuss this with the Research Students Tutor. You must read this guide to ensure you are laying out your thesis properly.

Your thesis will not be accepted if your declared word length is greater than the limit. It is also important to seek the prior agreement of those other people to make your thesis available in the University eTheses Repository. A copy is placed in your School student file in case anyone needs to consult it. It is very rare for there to be more than two examiners and a chairperson. Worth looking through early to give you ideas later.

Congratulations… You’ve finished your thesis!

The other is for the School library, and you should give it to the School Librarian. Submittong in the form submihting send it in three months before you intend to hand in your thesis. These rights generally belong to the student, but if your work is considered to be commercially significant students may be required to assign their rights to the University. When you submit your corrected thesis you must also submit a separate document giving a brief description of how you have completed each modification.

It is possible to submit earlier but you have to have permission to do so from the University. When you submit your thesis, please notify the School Research Student Administrator of the date of submission and the exact title of the thesis.


For a PhD this is three years full-time or its part-time equivalent. It offers guidance on the practicalities of producing your thesis in a format that is acceptable for examination and for deposit in the byam.

The University’s regulations require you to study for a minimum byam of time before submitting your thesis. Submission of this form with your thesis helps with the planning of degree congregations. If your thesis is a contender, and has the support of the examiners, then it should be entered through the School – contact the Research Students Tutor.

Thesis binding at the University of Birmingham

Make sure that you are familiar with bahm University guidance on plagiarism and speak to your supervisor. At the same time you can also get guidance on the procedure for submitting your thesis electronically to Turnitin. These are given to candidates in a list soon after the viva. Your supervisor should ask you to choose someone. The calculation of the word length excludes: At the same time you must also submit your thesis electronically usually in pdf format to the Turnitin plagiarism detection system.

Especially for major corrections, you are strongly advised to consult your supervisor before submitting them.

Presenting your thesis

The regulations lay down word limits for theses – for example, 50, words for a Computer Science PhD – and when you submit you must fill in a word length declaration form declaring the word length. Otherwise you will not be able to graduate. This is also simple. Permission to exceed the stated word count is only granted in exceptional circumstances.

Once you have submitted, you may be asked at any time to vacate it.

From your point of view, the main function of this form is that it starts the process of appointing your examiners and chairperson for your viva. Take two copies of your thesis and your forms to the Print Me digital shop or use the online thesis binding page and they will bind your thesis for you for a slightly less modest charge – but it will look submktting.


The School checks their suitability and nominates them to the University, which then formally approves and appoints them.

Please refer to Regulation 7. Your chairperson should be a member of staff who has had some experience of PhD vivas and supervision. The original material is then hidden from the marker, either by not referencing it properly, by paraphrasing it or by not mentioning it at thesiw.

It should be adequately referenced. The School Research Student Administrator will assist you in this.

bham submitting thesis

Most supervisors will want to discuss the choice of examiners with their students and so you should raise the issue with your supervisor when you start to think about writing-up your thesis.

On submitting your thesis for examination you are required to complete a declaration form confirming the word length of your thesis. It is very rare for there to be more than two examiners and a chairperson.

A copy is placed in your School student file in case anyone needs to consult it. It is normally expected that the examination process will take approximately two months from submission.

The date can be important to the School, and we don’t receive direct notification from the University.

bham submitting thesis